Privacy Policy

Last updated: April 2026

StudioSuite (“we”, “our”, or “us”) is a platform that helps music teachers manage student enrollment, communication, and scheduling.

This Privacy Policy explains what information we collect, how we use it, and how we protect it.

1. Information we collect

We collect information you provide when using StudioSuite, including:

Account information

• Name
• Email address
• Password (securely encrypted)

Studio information

• Studio name
• Booking settings and availability
• Calendar preferences

Family and student information

• Names of students and guardians
• Email addresses and phone numbers
• Notes you choose to store
• Student birthdays (optional)

Booking information

• Appointment date and time
• Meeting location or link
• Notes submitted during booking

2. How we use your information

We use this information to:

• Provide and operate StudioSuite
• Allow families to book discovery calls
• Send emails and notifications on your behalf
• Manage your Studio Flows and Family Cards
• Improve the product experience

We do not sell your data.

3. Payments

If you subscribe to StudioSuite:

• Payments are processed securely by a third-party provider (Stripe)
• We do not store full payment card details

4. Email and communication

StudioSuite sends emails using a third-party provider (Resend).

• Emails are sent from noreply@studiosuite.online
• Replies go directly to your email address
• Messages are triggered by your Studio Flows and settings

5. Calendar integrations

If you connect your calendar:

• We may access your calendar availability
• We do not modify your calendar without permission (current functionality)
• You can disconnect your calendar at any time

6. Data ownership

You own your data.

• Family and student data belongs to you
• You can edit or delete it at any time
• We only use it to provide the service

7. Data storage and security

• Data is stored using secure cloud infrastructure
• Passwords are encrypted
• We take reasonable steps to protect your information

However, no system is completely secure, and we cannot guarantee absolute security.

8. Third-party services

We use trusted third-party services to operate StudioSuite, including:

• Hosting and infrastructure providers
• Database services (PostgreSQL via Neon)
• Email delivery (Resend)
• Payment processing (Stripe)
• Authentication providers (Google OAuth, if used)

These providers only access data as needed to perform their services.

9. Cookies and basic usage data

We may collect limited technical information such as:

• IP address
• Browser type
• Device information

This helps us operate and improve the platform.

10. Data retention

We retain data as long as needed to:

• Provide the service
• Comply with legal obligations
• Resolve disputes

You may request deletion of your account and data by contacting us.

11. Children's data

StudioSuite may store student information entered by teachers.

We do not knowingly collect data directly from children. All data is entered and managed by the teacher.

12. Your choices

You can:

• Update your account information
• Edit or delete Family Cards
• Disconnect integrations
• Stop using the platform at any time

13. Changes to this policy

We may update this Privacy Policy from time to time.

If we make significant changes, we will update the date at the top of this page.

14. Contact

If you have questions about this Privacy Policy, contact: hello@teachmusic.online